We are currently looking for an Office Administrator in our New Jersey Office.
Immedis provides multi-country payroll and employment tax solutions for organisations with overseas staff - whether local or expatriate.
Immedis is a specialist division of Taxback Group, a multi award-winning global financial services group established in 1996, with over 1,300 employees in over 33 offices worldwide, providing payroll and tax services to organisations and individuals in over 100 countries every day.
At Immedis our mission is to provide:
International payroll & tax solutions,
Using market leading technology innovations,
To our clients worldwide.
The Immedis Office Administrator will execute the following duties:
Welcomes visitors in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories
Maintains security by following procedures; monitoring logbook; issuing visitor badges.
Handles on boarding process for new hires including assisting with laptop configuration
Work with telecommunication vendor on system set up and console operation.
Ensure safe and clean reception area by complying with procedures, rules, and regulations.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
Assists in planning and arranging events, including birthday and holiday events
Work with several supply vendors to provide competitive pricing on supplies as needed, including weekly fruit and kitchen supplies
Manages distribution of mail
Providing premium quality support to internal and external customers, as well as to colleagues.
Relationship with building management to provide security of employees and the office.
Skills and Qualifications:
Excellent communication and interpersonal skills.
Accuracy and attention to detail.
The ability to work well under pressure.
Trustworthy as you may be handling sensitive information.
Microsoft Office skills.
Extremely well-organized with the ability to multitask.
Become a member of The Great Places to Work team.
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. Desk phones and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills
Customer service attitude
College Degree required
Immedis is the fastest growing global payroll technology company in the world. With a brand that is only 3 years old we have made a significant impact on the market and are looking for dynamic, ambitious and fun people to join our team. You will have the opportunity to work in our international offices in the US, Ireland and Bulgaria and be part of something really special.
We've got the tools to build the future! Do you have the drive?
About the company
Immedis provides consolidated international payroll and employment tax solutions for organisations operating across borders giving them peace of mind when it comes to compliance.